Accounting and Payroll Specialist

Making complexity accessible

Mikron Automation is your worldwide partner for advanced automation solutions. At Mikron we are committed to delivering the best assembly systems and all needed services throughout your product’s entire life cycle. With our extensive engineering know-how, complex process expertise, scalable platforms, and lifelong support we are driving lasting success for your business.

Your main tasks

The Accounting and Payroll Specialist supports the Accounting and Finance team to help the department meet its goals and responsibilities. This individual will process payroll, payroll taxes, and associated government reporting, including bi-weekly processing of payroll for 250+ employee multi-state full-service automation company and all corporate employee-related expenses and reporting. This position is accountable and responsible for quality service for clients. Contacts and assists clients in process of obtaining information for payroll production and tax related issues; verifies totals, responds to/resolves client questions and problems and delivers quality customer service. Assists with administrative tasks within the department such as filing, mailing check runs, reviewing vendors statements, etc. and works with Project Teams in operations to track invoicing milestones and to provide additional information on costs allocated to project budgets.

Essential Duties & Responsibilities

Payroll Duties

• Compiling payroll data such as garnishments, vacation time, insurance and 401(k) deductions
• Submit accurate and timely payroll by company established deadline
• Gather employee /manager approvals, sending reminders weekly when time/expense is not approved by the deadline
• Manage, audit and review payroll hours, commissions, bonuses, expenses, etc. to ensure compliance with state and federal payroll laws on a bi-weekly basis
• Process termination checks timely, per state and federal payroll law
• Complete CO notice of unemployment eligibility disclosure letters for HR, required at termination for all Colorado employees
• Resolve payroll support questions
• Provide support to internal/external customers with all payroll related functions, including, but not limited to, providing verification of employment, accessing pay stubs online, expense reporting, etc.
• Work closely with the Accounting & Finance, HR Team etc. to improve operational issues when they arise
• Partner with the HR Team on terminations and/or any worker leaves of absence, etc. on a bi-weekly basis
• Ability to handle confidential information
• Strong attention to detail
• Contacting various clients for any missing information
• Processing bi-weekly transfer of payroll data to payroll system
• Pulling payroll management reports from payroll software system
• Reviewing timecard information for completeness and accuracy
• Ability to process large volumes of employee data and some manual processes
• Excellent customer service skills
• Ability to multi-task and prioritize tasks based on heavy workload
• Sets priorities and meets deadlines consistently
• Strong organizational and problem-solving skills
• Excellent written and oral communication skills
• Ability to operate with the highest degree of integrity and professionalism

Accounts Receivables

• Apply customer payments to invoices in the ERP system
• Advising necessary parties of delinquent accounts
• Send out invoices and statements to customers

Timesheet Processing

• Reviewing the Project Hours download from the time keeping system
• Creating the Project Hours Report and Time Sheet Metrics and sending the report to the appropriate managers
• Uploading the project hours into the ERP system

Project Accounting Administration

• Processing Order Intake Forms
• Creating and updating executive summaries
• Invoicing project milestone with approved documentation and customer authorization
• Maintaining the project folders on the network
• Responsible for completing ad hoc duties as assigned by the supervisor or manager

Required Education, Experience, Knowledge, & Skills

• Minimum 5 years’ experience processing payroll and garnishments and 1-3 years of experience as an Accounting Assistant or Accounting Clerk
• Proficient in Microsoft Office with an emphasis on using Microsoft Excel
• Associates Degree in Business or relevant work experience
• CPP certification a plus
• Experience with SAP
• Proficient with Excel (formatting, basic equations)  
• Solid understanding of payroll and payroll tax laws required
• Working knowledge of Paylocity and Concur preferred
• Multi-state payroll experience preferred 
• Well organized and respectful of project deadlines
• Ability to communicate in an open, clear, precise and effective manner with customers, peers and all levels of management
• Excellent communication, leadership and planning skills
• Proactive in anticipating problems

Additional Requirements

• Must be eligible to work in the United States
• Must be able to travel as requested internationally
• Must be available to work overtime
• May be required to work off shift hours and Holidays
• Must have a valid state Driver license

Company Offered Benefits

• PTO
• 10 paid holidays (1 floating)
• Bonus Eligible
• Pet Insurance
• Excellent Medical, Dental, and Vision insurance
• Short Term Disability, Long Term Disability, Life Insurance & ADD
• FSA, HSA
• Employee Assistance Program
• 401k with matching up to 5%, immediately vested
• Tuition and Continuing Education Reimbursement
• Professional Growth Opportunities

Pay Range

• $60,000 - $75,000 per year

*This job closes on 05/22/2024 all applications up to 05/22/2024 will be considered*

If you are interested what you have read and want to join our team, we would be keen to hear from you!